问题? Contact our 应付账款 Specialist:
梅丽莎·史密斯
mesmith@edition-ideo.com
507-222-4844
校园手册: Financial Regulations For 学生组织
提前计划
The 业务办公室 processes a check run once a week. 请允许7-10 业务 处理所需天数. The deadline to submit requests is 12:00pm Thursday to be included in the following Thursday’s check run.
Reimbursements to students will be made via ACH (direct deposit into your bank account). 学生 who incur an eligible out-of-pocket expense can submit their expense For reimbursement with attached receipt documentation in Workday using “Create Expense Report” in the Expenses section. 学生 will be able to monitor the progress of their expense reimbursement request in Workday. Please reference “Payment Elections” in Workday to confirm banking inFormation For reimbursements.
Payment will be delayed if 应付账款 is required to seek additional inFormation or does not have adequate support or proper approval.
Student Organization Payment Request Forms
College policy states that expense requests must be submitted within 60天 from the date of purchase or return from travel (per IRS guidelines, Pub. 463). SAO guidelines For Academic Teams require expense requests be submitted to the SAO Office 旅行后2周内. 看到 菲律宾十大彩票平台 Student Organization Administration website For additional inFormation.
适当的文档
Electronic copy of receipts must be submitted when requesting reimbursements. A signed credit card slip is NOT a receipt; the receipt must list the itemization of what was purchased. An invoice must be submitted if payment is being made to an outside vendor.
对于新供应商, please work with the SAO Office to request their W-9 Form through our secure portal in the 业务办公室.
旅行
请注意:有 NO reimbursement For gas expenses; the student mileage reimbursement For a personal car is at a rate of .14美分/英里. Please provide Google Map type documentation or travel log and sufficient detail as to the purpose of the travel. 看到 Campus Handbook For additional inFormation about the 旅游政策.
The IRS states that any travel/research payment made to or on behalf of a student not required For a course of instruction represents taxable income to him/her. (学生 are not employees of the College and, 因此, have different tax status regarding research/travel expenses than do faculty or staff.)
The following types of payments are considered taxable income to the student:
- 差旅费、住宿费和伙食费
- 会议注册
上述情况的例外情况包括:
- travel expenses For a student Formally representing the College as a member of a competitive team (e.g. 模拟法庭、模拟审判、问答小组)
- if presenting a paper as a representative of 菲律宾十大彩票平台 College
收件人是U.S. citizens or resident aliens of the United States must report the travel related funds as income in the year it is received. The College will not withhold any amount towards payment of federal, state or local income taxes and will not send a Form 1099 or a Form W2 to you. It is the student’s responsibility to report the payment in the year received on his/her federal, state or local income tax return and pay all applicable taxes. Please refer to IRS publication 970, “Tax Benefits For Education” For more inFormation. 你可能有税，也可能没有, 取决于你的其他收入, 税收扣缴, 归档状态.
签字权
CSA clubs: The club’s president or treasurer, CSA Treasurer and Student Activities representative must approve all payment requests. Please submit your completed payment request and documentation to the CSA Office in the 学生活动办公室. The CSA Treasurer and 学生活动办公室 will review the request and, 如果得到批准, 电邮至 accountspayable@edition-ideo.com in the 业务办公室 For review/processing.
Sports clubs: The club’s treasurer and Director of Sports Clubs must approve all payment requests. Please submit your payment request to the Director, who will review and then submit to the 业务办公室.
活动策划
请与 学生活动办公室 如果你正在计划一个活动.
表演者
请与 学生活动办公室 if you are bringing a perFormer/visitor to campus. Work with SAO staff to coordinate W-9 Forms and search For active vendors on our Approved Vendor List.
If the perFormer is a student or employed by the college, payment will be processed through 工资. Non-Resident perFormers/entertainers are subject to 明尼苏达州艺人税.
合同
A signed contract between the college and the perFormer must be attached to the payment request. 学生 may not enter into contracts on behalf of the college. 学生必须和老师一起工作 学生活动办公室 when bringing a perFormer to campus.
管理预算
Budget access is available to CSA Treasurers via workday. Please view the CSA Budget Management 报告 work guide, which can be found 在这里.
大的支出
Please make an appointment with the 学生活动办公室 讨论大宗采购.